TDHS Job Opportunity | Administrative Officer Trainee

Position Vacant | Administrative Officer Trainee

Administrative Officer – Trainee

 Looking for a job that supports you while you undertake a qualification? Are you passionate about customer service? Join our supportive and fun team and undertake a Certificate III in Business while you work.

 

  • 12 month position | Full training provided
  • Part time and full time hours available
  • Great work life balance – located in Timboon

 

About the role

Reporting to the Executive Assistant, the Administrative Officer Trainee is key to supporting the effective and efficient functioning of the Executive team through providing day-to-day diary and appointment coordination, administrative and office management, and meeting and committee support. The Administrative Officer Trainee will provide general administrative support throughout the health service including at our front reception desk. This position will receive training and support to attain a Certificate III in Business with opportunities for study time.

Duties include:

  • Provide prompt and courteous communication to all stakeholders as point of contact for Director’s
  • Arrange and provide quality support to committees, meetings and working parties including room bookings, meeting preparation and coordination and minute taking.
  • Perform front reception duties and ensure all patients and clients are greeted in a timely, professional and welcoming manner in person or via the phone.

This is a fixed term position for 12 months, with the option for part time or full time hours. The classification for this position will be according to Schedule E – National Training Wage. Terms and Conditions of Employment will be in line with the Victorian Public Health Sector (Health and Allied Services, Managers and Administrative Workers) Single Interest Enterprise Agreement 2020 – 2024.

 

Qualifications, Skills and Experience

To be successful in this role you will have:

  • Ability to build relationships with all levels of the organisation, showing professionalism and behaviours in alignment with the organisational values
  • Demonstrates strong attention to detail, observing the fine details and identifying gaps in information
  • Cooperates and works well with others in the pursuit of team goals
  • Shows flexibility in thinking, is adaptable and takes responsibility for own actions and workload
  • Demonstrated capacity to determine priorities, meet strict timelines and work under pressure
  • Uses a wide range of software application and its features for preparation of documents, coordination of meetings and general administrative tasks
  • Demonstrated ability to work flexibly within tight time schedules and in accordance with variable workload demands

 

Benefits

  • Staff fun days and charity fundraising
  • Remote Area Housing Tax Concession for remote area dwellers
  • Salary packaging up to $9,010 p.a.
  • Meals and Entertainment Benefit up to $2,650 p.a.
  • Novated leasing
  • Access for employees and their family to the Employee Assistance Program providing emotional, financial and legal support 24/7
  • Staff Car Park

 

How to apply/enquire

To apply, submit your application via email to jobs@timboonhealthcare.com.au including a Cover letter addressing the key selection criteria, CV and a minimum of 2 referees.

Key selection criteria are outlined in the position description which can be obtained below or by contacting Rebecca McAuliffe, Executive Assistant on 03 5558 6000 or jobs@timboonhealthcare.com.au.

Download Position Description (pdf)

Applications close: Sunday 29th May 2022

All successful applicants are required to satisfactorily clear a National Police Check (conducted by TDHS) and a National Disability Insurance Scheme (NDIS) Check and Working with Children Check (provided by you). All successful applicants will be required to obtain the annual influenza and COVID-19 vaccinations.

 

About TDHS

TDHS is a regional multi-purpose healthcare provider, supporting the local Corangamite Shire since 1955. TDHS is situated in Timboon, which is only minutes from the Great Ocean Road and set amongst natural bushland and lush pastures. Timboon and District is widely known as a regional artisan hub and is home to the Timboon-Camperdown Rail Trail and great surfing spots and beaches, while the regional city of Warrnambool is only 50 km away.

Our team of approximately 100 employees service across acute, residential, community aged care and a comprehensive suite of primary care services. Our team are passionate about delivering high quality patient centred care, and always work towards continuous improvement. We demonstrate and promote a culture of ICARE which aligns with our values of Integrity, Compassion, Accountability, Respect and Excellence.

 

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